ISHLT 47th Annual Meeting & Scientific Sessions
Preconference Day: 13 April, 2027
Annual Meeting 14 April – 17 April, 2027
International Convention Centre Sydney
Sydney, NSW Australia
Exhibiting at ISHLT2027
The ISHLT Annual Meeting & Scientific Sessions is one of the largest multidisciplinary, international gatherings of healthcare practitioners, researchers, and allied health professionals focused on advanced treatment and innovative therapies, including transplantation, for advanced heart and lung disease.
The Annual Meeting typically draws approximately 4,000 meeting participants from around the world. Over four days, these participants are immersed in the most sought-after research and latest technologies while sharing knowledge for the improvement of patient care.
- Meet face to face with medical professionals who are senior decision makers in cardiothoracic products and services; including those from the Asia Pacific region who are more likely to attend the Sydney meeting than prior ISHLT events.
- Increase visibility and strengthen your organization’s position in the industry.
- Establish your organization as a thought leader and valuable partner in the cardiothoracic space.
- Reach new markets in the Asia Pacific region; and connect with your existing customers from elsewhere in the world in an engaging, fresh environment.
- Share your latest updates, products, services, and equipment pertinent to the fields of mechanical circulatory support, heart and lung transplantation, advanced heart and lung disease, transplant related infectious diseases, pulmonary hypertension, and related diseases and therapies.
- Build your contacts and strengthen or form relationships with consumers of a range of medical and pharmaceutical supplies, devices and services.
*Meeting attendance based on North American meeting demographics.
With a Net Promoter Score of 76, the ISHLT Annual Meeting & Scientific Sessions provide great value to exhibitors.
NOVEMBER, 2026
- Deadline to submit exhibitor application.
DECEMBER 2026
- Initial booth assignments made by ISHLT via email to contact listed on application.
- Registration opens to attendees and exhibitors.
JANUARY 2027
- Exhibitor Information and Services Manual from Harry The Hirer will be sent to the email address provided on your booth application.
1 FEBRUARY, 2027
Deadline to submit:
- Floor plans and specifications for 6m x 6m or custom 3m x 3m booths due to ISHLT, Harry The Hirer, and ICC Sydney for approval.
- Booth approvals must be submitted through the online portal. Submissions sent via email will not be reviewed and will cause a delay in the design approval process.
- Notice of Exhibitor Appointed Contractor completed EAC form.
- Certificate of Insurance. All EAC’s and exhibiting companies are required to provide a certificate of insurance. Access to the exhibit floor is strictly prohibited until a valid certificate of insurance has been submitted.
- All contractors must be inducted at ICCS is conduction high risk works and builds — please email inductions@iccsydney.com to gain further information.
20 MARCH, 2027
Deadline to submit:
- Request for Catering Approval Form
APRIL 2027
1 April, 2027
- GEL Shipping Quote Request Deadline
17 April, 2027
10:00 a.m. AEST
- Freight Removal Deadline
How to Exhibit
To get started exhibiting at ISHLT2027, submit an Exhibitor Application & Contract along with full payment. Email and fax applications will not be accepted—you must apply online using the linked form.
Booth Assignment Policies
- Your booth assignment request will not be considered until payment has been received in full.
- Priority booth assignments will not be given at the time of your contract submission. Once your payment is received in full, the priority for booth assignments will begin.
- Priority will be extended to previous ISHLT Annual Meeting exhibitors and supporters, and organizations’ total support for past ISHLT Annual Meetings will be considered when assigning exhibit space.
- To avoid being assigned adjacent to a specific company and/or competitor, be sure to list the complete company name(s). Careful consideration will be given to these requests but are not guaranteed. Requests of this type may impact your booth placement and result in your booth location request not being approved.
- Booth assignments will be made in December 2026.
- ISHLT reserves the right to determine final booth assignments.
SUBMIT AN EXHIBIT BOOTH APPLICATION IMMEDIATELY
or no later than Friday, 6 November, 2026 to hold your place in the queue.
Meeting Location
International Convention Centre Sydney
14 Darling Dr
Sydney, NSW 2000, Australia
Exhibit Hall Location
Exhibits will be featured in The Gallery, on Level 2 of the Convention Centre.
Booth Pricing and Specifications
Booth Cost
*Price inclusive of 10% GST
**Combining booths will not be allowed without prior approval.
***Contact Lisa Collins, Meetings and Industry Partnerships Manager for more information on nonprofit organization booth pricing. Proof of nonprofit status must be submitted with your inquiry.
3 x 3 meters (9 square meters)
Booth Package Includes:
- Exhibit booth consists of an open floor space.
- Furnishings, walls/stands are not included.
- General security guard service for the entire hall
- Directory listing in the ISHLT2027 mobile app
NOTE: Exhibitors are responsible for updating their profile and company information in the mobile app. - Complimentary exhibitor badges will be allotted per booth
size as follows:
- 3x3 meters: Five (5) complimentary exhibit hall only badges
per 9 square meters
Personnel must be employed by the exhibiting company; allows access to the exhibit hall, poster hall, and GeneralAn identification sign listing the company name - Additional Exhibit Booth Staff badges with access to the exhibit hall, poster hall, and General Sessions can be purchased for $82.50 USD each.
- Exhibiting company employees/consultants who wish to attend Scientific Sessions must register for the meeting by purchasing an Exhibitor All Access Badge, which is a 10% discount off the standard Industry Registration Fee.
- One pre- and post-meeting registrant list of those who opted in to have their information shared with industry partners (lists include name, email, institution, city, state, country).
- For more information regarding Attendee List Usage see the exhibitor rules and regulations.
- 3x3 meters: Five (5) complimentary exhibit hall only badges
per 9 square meters
6 x 6 meters (36 square meters)
Island Booth Package includes all benefits listed above, plus:
- Early access to the exhibit hall for booth building beginning after 11:00 a.m. local time on Monday, 12 April, by appointment only.
- To reserve your time slot, email Lisa Collins at lisa.collins@ishlt.org.
- Twenty (20) complimentary exhibitor badges will be allotted per 36 meters
(Personnel must be employed by the exhibiting company; allows access to the exhibit hall, poster hall, and General Sessions only.)
ISHLT does not accept exhibitors that display, promote, or sell cosmetics or beauty products, nerve stimulation and/or anti-aging equipment or devices including infrared, LED, TENS, and/or EMS units, or any other products or services contrary to the mission or interests of ISHLT. Any Exhibitor found to be selling or promoting these products in connection with the Meeting will have their booth closed and personnel banned from the Meeting, without refund
Additional Specifications
- Minimum Booth Size: 3 x 3 meters
*Some exceptions apply
Booth Height Policies
- The exhibit hall ceiling height is 5m (16.4 feet).
- Maximum island booth height permitted is 4m (13.12 feet) to top of sign.
- Additional booth approvals may be required depending on your submitted booth design.
- Inline and corner booths may not exceed a height of 2.5m (8ft). Indicate your booth height on the exhibit contract.
- Hanging signage is not permitted.
- All custom stands must be approved in advance by ICC Sydney. Submit your custom booth build permit for approval.
- Refer to the exhibition rules regarding exhibit booth configuration.
All island booths must be accessible from all four sides with a 30% seethrough effect from front to back and side-to-side. Renderings of island booths must include all specifications and dimensions and must be submitted for approval by Monday, 1 February, 2027.
Carpet and Furnishings
- Exhibit Hall is carpeted.
- All furnishings, equipment, electrical, etc., required shall be at the expense and responsibility of the Exhibiting Company and may be ordered through the official Exhibitor Information and Services Manual, which will be distributed by Harry The Hirer in January 2027.