Exhibitor Resources

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 Meeting Location

Metro Toronto Convention Centre South Building
222 Bremner Blvd.
Toronto, ON M5V 3L9

 Exhibitor Registration & Badges

Attendees must be registered to access the exhibit hall, ISHLT2026 scientific sessions or events. An ISHLT2026 badge is required.

Only the primary contact listed on your exhibit booth application will be given complimentary registration details. The primary contact is responsible for providing the complimentary registration codes to the approved registrants. ISHLT will not be responsible for distributing complimentary registration codes to any attendee other than the primary exhibitor contact.

Additional information and registration codes will be available when registration opens December 2025.

Choose from one of the registration options listed below to secure your badge:

Exhibit Hall Only Access

Complimentary Exhibitor Registration for Exhibit Hall Only registrants, which will allow access to the Exhibit Hall ONLY, scientific sessions are not included. If you are interested in attending scientific sessions, see the Exhibitor All Access Registration option, below.

Complimentary Exhibit Hall Only Badges will be allotted per booth size, as follows:

  • 10’x10’: Five (5) complimentary exhibit hall only badges
  • 10’x20’: Ten (10) complimentary exhibit hall only badges
  • 10’x30’: Fifteen (15) complimentary exhibit hall only badges
  • 20’x20’: Twenty (20) complimentary exhibit hall only badges
  • 20’x30’: Twenty Five (25) complimentary exhibit hall only badges
  • 30’x40’: Thirty (30) complimentary exhibit hall only badges

If you require additional exhibit booth staff registrations beyond your complimentary exhibit booth staff registrations, there is a $75 registration fee per exhibitor.

Exhibitor Session Registration

Exhibitor All Access Registration is available to ISHLT exhibitors only, allowing exhibitors to attend scientific sessions with ISHLT attendees at a 10% discount off the industry registration fee.

Register Now
 Exhibit Hall Floor Plan

In December 2025, booth assignments will be sent to the primary contact person’s email, listed on the exhibit booth application

The Exhibit Hall will be in Exhibit Hall E, on Level 800 of the Metro Toronto Convention Centre South Building.

Exhibit Hall Floor Plan
 Exhibitor Services Manual

In January 2026, the exhibitor services manual will be sent to the primary contact person's email, listed on the exhibit booth application.

Freeman is the official exhibit services contractor, shipping supplier and advanced warehouse supplier. For more information or for further assistance with the exhibitor services manual contact Freeman at solutions@freemanco.com.

The Services Manual will contain order forms for your booth labor, cleaning, furnishings, accessories, signage, audio-visual, electric, telephones, internet, shipping, etc.

On site, Freeman staff will be available at the Exhibitors' Service Center during move-in, move-out, and show hours.

Exhibitors who plan to use a service contractor other than those appointed by show management must notify ISHLT in writing on or before 20 March, 2026 by submitting an Exhibit Appointed Contractor form, coming soon.

 Shipping Information

ISHLT has selected Freeman Transportation as the shipping logistics partner. Freeman Transportation is responsible for:

  • Customs clearance
  • Transportation

For more information or for further assistance with shipping contact Freeman at exhibit.transportation@freemanco.com

 Exhibitor Marketing Toolkit

View the ISHLT2026 exhibitor marketing toolkit by clicking the link below. This toolkit provides resources that you can use to inform your clients, contacts, and colleagues that you are attending ISHLT2026!

More information coming soon.

 Hotel & Travel

For hotel & travel information, visit the Hotel & Travel page.

For room blocks of 10 or more rooms per night, a contract will be. Email Lisa Collins, Meetings and Industry Partnerships Manager for more information.

 Commercial Support Opportunities

Interested in becoming a supporter at ISHLT2026? Click the link below to view available commercial support opportunities

Annual Meeting Support Opportunities
 Important Dates
7 November, 2024
  • Deadline to submit exhibitor application.
December 2025
  • Official hotel booking opens
  • Initial booth assignments made by ISHLT via email to contact listed on application.
  • Registration opens to attendees and exhibitors.
January 2026
  • Exhibitor Information and Services Manual provided by Freeman.
12 February, 2026
  • Deadline to submit
    • Booth floor plans and specifications to ISHLT and Freeman for approval for 20' x 20' booths or larger.
    • All booths approvals must be sent using the provided Freeman online portal. Booth submissions sent through email will not be reviewed.
20 March, 2026
  • Deadline to submit:
    • Freeman service orders discount
    • Notification of use of Exhibitor Appointed Contractor and the EAC form.
      • Submission site coming soon
    • Certificate of Insurance.
      • This is a requirement for all exhibitors. ISHLT must have a Certificate of Insurance (COI) on file. If you have not provided a COI, you will be prohibited from setting up your exhibit booth.
    • Exhibit Catering Approval Form
 Exhibit Hall Schedule
Schedule at a Glance
Exhibitor Move In

Monday, 20 April
10:00 a.m. – 6:00 p.m. | Large Island Booth Build
Appointments are required. To secure your time slot, email lisa.collins@ishlt.org.

Tuesday, 21 April
8:00 a.m. – 4:30pm | Exhibit Hall Set-Up – Freeman services available
4:30 – 8:00 p.m. | Exhibitor Set-Up Only

Wednesday, 22 April
7:00 a.m. – 9:00 a.m. | Exhibitor Move in
No motorized vehicles, lifts, power tools or hammering permitted

Exhibit Hall Hours

Wednesday, 22 April
9:30 a.m. – 7:00 p.m. | Exhibit Hall Open
9:30 – 10:00 a.m. | Exhibit Hall Refreshment Break
2:30 – 3:00 p.m. | Exhibit Hall Refreshment Break
6:00 – 7:00 p.m. | Opening Reception with Exhibitors and Poster Presenters

Thursday, 23 April
9:15 a.m. – 5:30 p.m. | Exhibit Hall Open
9:15 – 9:45 a.m. | Exhibit Hall Refreshment Break
2:30 – 3:00 p.m. | Exhibit Hall Refreshment Break
4:30 – 5:30 p.m. | Exhibit Hall Reception & Poster Presentations

Friday, 24 April
9:30 a.m. – 3:00 p.m. | Exhibit Hall Open
9:30 – 10:00 a.m. | Exhibit Hall Refreshment Break
2:30 – 3:00 p.m. | Exhibit Hall Refreshment Break

Exhibit Move Out

Friday, 24 April
3:15 – 9:00 p.m. | Exhibit Hall Booth Dismantle

Saturday, 25 April
9:00 a.m. – 12:00 p.m. | Exhibit Hall Booth Dismantle

 Future Annual Meeting Dates

ISHLT2027
14 – 17 April, 2027
Sydney, NSW Australia
International Convention Centre

ISHLT2028
26 – 29 April, 2028
Seattle, WA USA
Seattle Convention Center Summit

ISHLT2029
18 – 21 April, 2029
Washington, DC USA
Walter E. Washington Convention Center

ISHLT2030
3 – 6 April, 2030
London, United Kingdom
Excel London

 Beware of Unofficial Suppliers

For your company’s security, make your ISHLT2026 arrangements using the information provided in emails received from ISHLT representatives. If you receive questionable correspondence and are unsure if it is valid, check with a member of the ISHLT staff to confirm the communication is from a preferred supplier before taking action.

 Questions

Contact ISHLT Exhibition Management Lisa Collins, Meetings and Industry Partnerships Manager