Exhibitor Resources

ICC Sydney: International Convention & Exhibition Centre
14 Darling Dr
Sydney NSW 2000 Australia

Registration for ISHLT2027 will open November 2026.

Only the primary contact listed on your exhibit booth application will be given complimentary registration details. The primary contact is responsible for providing the complimentary registration codes to the approved registrants. ISHLT will not be responsible for distributing complimentary registration codes to any attendee other than the primary exhibitor contact. Refer to the exhibits terms and conditions for more information on complimentary exhibit hall only badges.

Additional information and registration codes will be available when registration opens November 2026.

Confirmed exhibitors can receive 10% off the industry registration rate by selecting exhibitor all access during registration. This is available to confirmed exhibitors only, registrants without a confirmed booth are not eligible for this discount and must select the industry rate during registration.

Exhibits will be featured in The Gallery on Level 2 of the Convention Centre.

The floor plan is a working draft and may change until one (1) week before the Congress. While every effort has been made to ensure the accuracy of the information provided, no express or implied warranties are made regarding the floor plan. Exhibitors are responsible for verifying all dimensions and locations, including building columns, utilities, and other facility features. The final Exhibit Hall floor plan will be updated to accommodate contracted exhibit space requests.

The exhibitor services manual will available by January 2027 and will be sent to the primary exhibit contact person listed on the exhibit booth application only.

ISHLT has selected Harry The Hirer as the official Exhibit Services Contractor. GEL Shipping Logistics will serve as the official shipping supplier, and advanced warehousing provider. They will furnish all exhibitors with an Exhibitor Information and Services Manual in January 2027.

The Services Manual will contain order forms for your booth labor, cleaning, furnishings, accessories, signage, audio-visual, electric, telephones, internet, shipping, etc.

On site, Harry The Hirer and GEL will staff an Exhibitors’ Service Center during move-in, move-out, and show hours.

Exhibitors who plan to use a service contractor other than those appointed by show management must notify ISHLT in writing on or before 1 February, 2027 by submitting an Exhibit Appointed Contractor form, coming soon.

GEL Events is the official contractor for transportation of exhibitor freight and onsite logistics services at ISHLT - Sydney 2027. GEL provides a complete door to stand freight service with full tracking and email notification when your freight arrives at your stand. We can arrange local, interstate, and international transport. You do not need to be present at the time of delivery — our onsite team will receive your freight and deliver it directly to your stand prior to your arrival.

At the close of the event, our onsite representative will visit your stand to confirm your return freight requirements and provide return labels.

Important Shipping Deadlines:
Quote request deadline: Wednesday, 1 April 2027
Freight removal deadline: Saturday, 17 April 2027 at 10:00 a.m. AEDT

SHIPPING LOGISTICS PARTER:
GEL EVENT LOGISTICS is responsible for:

• Material handling
• Domestic and International Freight Forwarding
• On-site handling services
• Loading and unloading activity
• Storage of empties/full goods

Not using GEL for transport but require loading dock access? You must still complete the order form. Please note GEL Events cannot sign for delivery on your behalf — authority to leave or onsite attendance is required.

Request a Quote
Complete the ISHLT Sydney 2027 - GEL Events Online Form.

Lead retrieval opportunities for ISHLT2027 will open January 2027. Additional information will be available soon!

• ICC Sydney Rules and Regulations
• Safety Guidelines
• Event Guidelines

Exhibitors who plan to use a service contractor other than those appointed by show management must be inducted at ICCS is conduction high risk works and builds — please email inductions@iccsydney.com to gain further information and must notify ISHLT in writing on or before 1 February, 2027 by submitting an Exhibit Appointed Contractor form, which will be supplied in the Exhibitor Services Manual from Harry The Hirer. Independent contractors must abide by the following:

• Perform all services in a timely and professional manner, in accordance with ISHLT established deadlines.
• Not engage in solicitation of business on the exhibit floor for present and/or future conventions.
• Provide a Certificate of Insurance to ISHLT no later than 1 February, 2027

For more information on obtaining your visa refer to the ISHLT Travel Page.

For additional details for exhibitor appointed contractors regarding type of visa required, review the Visa Options for Event Participants.

This toolkit provides resources that you can use to inform your clients, contacts, and colleagues that you are attending ISHLT2027! More information coming soon!

For hotel & travel information, visit the Hotel & Travel page.

For room blocks of 10 or more rooms per night, a contract will be required.

Blocks will begin being accepted Q4 2026.

Contact lisa.collins@ishlt.org for more information.

Interested in becoming a supporter at ISHLT2027? Click the link below to view available commercial support opportunities.

Interested in supporting ISHLT year-round? The exhibit and support prospectus will be available September 2026. To receive early access contact lisa.collins@ishlt.org for more information.

6 November, 2026

• Deadline to submit exhibitor application.

December 2026

• Initial booth assignments made by ISHLT via email to contact listed on application.
• Registration opens to attendees and exhibitors.
• Exhibitor Information and Services Manual Harry The Hirer provided to the email submitted with your booth application.

1 February, 2027

• Deadline to submit:
  • Booth floor plans and specifications to ISHLT Harry The Hirer for approval for 6 x 6 meter booths or larger.
    • Custom builds must complete the ICC Custom Stand Permit form and receive approval of design from ICC Sydney
    • All booths’ approvals must also be sent to Harry The Hirer and Lisa Collins for approval.
  • Notification of use of Exhibitor Appointed Contractor and the EAC form
  • Certificate of insurance.
    • All EAC’s and exhibiting companies are required to provide a certificate of insurance. Failure to do so will result in inability to access the exhibit floor until the certificate of insurance has been obtained and submitted.
  • Certificate of Insurance.
    • This is a requirement for all exhibitors. ISHLT must have a Certificate of Insurance (COI) on file. If you have not provided a COI, you will be prohibited from setting up your exhibit booth.
  • Demonstrations may require the completion of an Other Activities Permit Form depending on the physical aspects.
  • Corporate Event Application at the reduced fee.
    • Should a Corporate Event take place without advance approval from ISHLT or held during the restricted times, the supporting organization and the organizer of the event will be prohibited from conducting a Corporate Event at the following year’s meeting and may be prohibited from exhibiting at future ISHLT meetings.
  • Freeman service orders discount deadline.
  • Hotel reservation deadline
    Book Your Hotel Now

April 2027

• Deadline to submit:
  • Request for Catering Approval Form.
  • Orders for Booth cleaning service.

Additional Deadlines:

• GEL Shipping Quote request deadline: Wednesday 1st April 2027
• GEL Freight removal deadline: 10am Saturday 17th April 2027

Exhibitor Move In

Monday, 12 April
11:00 a.m. – 6:00 p.m. | Large Island Booth Build
By appointment in the afternoon only.

Tuesday, 13 April
8:00 a.m. – 4:30pm | Exhibit Hall Set-Up – Harry The Hirer Convention Services available
4:30 – 8:00 p.m. | Exhibitor Set-Up Only

Wednesday, 14 April
7:00 a.m. – 9:00 a.m. | Exhibitor Move in
No motorized vehicles, lifts, power tools or hammering permitted

Exhibit Hall Hours

Wednesday, 14 April
9:30 a.m. – 7:00 p.m. | Exhibit Hall Open
9:30 – 10:00 a.m. | Exhibit Hall Refreshment Break
2:30 – 3:00 p.m. | Exhibit Hall Refreshment Break
6:00 – 7:00 p.m. | Opening Reception with Exhibitors and Poster Presenters

Thursday, 15 April
9:15 a.m. – 5:30 p.m. | Exhibit Hall Open
9:15 – 9:45 a.m. | Exhibit Hall Refreshment Break
2:30 – 3:00 p.m. | Exhibit Hall Refreshment Break
4:30 – 5:30 p.m. | Exhibit Hall Reception & Poster Presentations

Friday, 16 April
9:30 a.m. – 3:00 p.m. | Exhibit Hall Open
9:30 – 10:00 a.m. | Exhibit Hall Refreshment Break
2:30 – 3:00 p.m. | Exhibit Hall Refreshment Break
4:30 – 5:30 p.m. | Closing Exhibit Hall Reception & Poster Presentations

Exhibit Move Out

Friday, 16 April
5:30 – 9:00 p.m. | Exhibit Hall Booth Dismantle

Saturday, 17 April
8:00 a.m. – 12:00 p.m. | Exhibit Hall Booth Dismantle

ISHLT2028
26 – 29 April, 2028
Seattle, WA USA
Seattle Convention Center Summit

ISHLT2029
18 – 21 April, 2029
Washington, DC USA
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ISHLT2030
3 – 6 April, 2030
London, United Kingdom
Excel London

ISHLT2031
27 – 30 April, 2031
Phoenix, AZ USA
Phoenix Convention Center

For your company’s security, make your ISHLT2027 arrangements using the information provided in emails received from ISHLT representatives. If you receive questionable correspondence and are unsure if it is valid, check with a member of the ISHLT staff to confirm the communication is from a preferred supplier before taking action.