Corporate Event Policies
A Corporate Event is any activity (staff meeting, sales meeting, press conference, symposium, seminar, workshop, dinner, reception, investigator meeting, advisory board meeting, marketing event, etc.) which is funded, organized, or offered by any for-profit commercial organization and held in the Orlando area between and including Monday, April 1 and Saturday April 6, 2019.
Upon receiving approval, companies may contact the event venue of their choice to make arrangements. All space rental, room set, AV, F&B, publicity, production, and other costs associated with Corporate Events are to be borne by the company.
Scheduling: Class B and Class C Corporate Events may not be conducted during the restricted times indicated on the price sheet. If a Corporate Event takes place without advance approval from ISHLT or during the restricted times, the sponsoring organization, the supporting organization, and the organizer of the event will be prohibited from conducting a Corporate Event at the following year’s meeting and may be barred from exhibiting at future ISHLT meetings.
CME: A pricing discount is provided for CME accredited events. CME is not required for Corporate Events. ISHLT does not provide CME for Corporate Events.
Invitations/Promotional Materials: All invitations, brochures, flyers, and other materials about Corporate Events to which health care professionals are invited must carry the following text placed prominently and printed in a size large enough to be easily read: "This is an independent event and is not an official part of the ISHLT Annual Meeting and Scientific Sessions." All such materials must be approved by ISHLT in advance. Such materials may not be distributed anywhere at the ISHLT meeting venue other than from the exhibitor’s booth, in the delegate bags, or via door drops.
Signage: Placement in the ISHLT meeting venue of promotional signs for Class B and Class C Corporate Events is permitted, subject to the following restrictions and those imposed by the venue: no more than 5 promotional signs may be placed in the public spaces of the meeting venue, including directional signs. If an evening event, signs may be placed no earlier than 7 am on the day of the event. If a day-time event, signs may be placed no earlier than 2 pm on the day prior to the event. No signs are permitted inside any rooms in which ISHLT Scientific Sessions are being conducted. Signs may not block any other signage. Final determination regarding timing and placement of all signs is at the discretion of ISHLT and the venue. Signs must be professionally printed and no larger than 40” wide x 90” tall. All signs regarding Corporate Events to which health care professionals are invited must carry the following text placed prominently and printed in a size large enough to be easily read: "This is an independent event and is not an official part of the ISHLT Annual Meeting and Scientific Sessions." Sign content must be limited to ISHLT-approved corporate events and industry theaters and may not include information about any ISHLT scientific sessions or presentations. Signs that do not adhere to these policies will be removed by ISHLT.
ISHLT Pocket Guide: A listing of all Class B and Class C Corporate Events which have been approved by January 25, 2019 will be included in the printed Pocket Guide and the mobile app, to include the event name, company name, date, time, and location as listed in the application.