Housing Details and Key Dates


 

Key Dates

11 NOVEMBER, 2022

  • ➢   Deadline to submit exhibitor application.

DECEMBER 2022

  • ➢   Initial booth assignments made by ISHLT via email to contact listed on application.

JANUARY 2023

  • ➢   Exhibitor Information and Services Manual provided by Freeman.
  • ➢   Official Housing opens to exhibitors.
  • ➢   Registration opens to exhibitors.

15 FEBRUARY, 2023

Deadline to submit:
  • ➢   Booth floor plans and specifications to ISHLT and Freeman for approval for 20’ x 20’ booths or larger.
  • ➢   Submit for approval to Lisa Collins at lisa.collins@ishlt.org.

30 MARCH, 2023

Deadline to submit:
  • ➢   Freeman service orders discount.
  • ➢   Certificate of Insurance.
  • ➢   Notification of use of Exhibitor Appointed Contractor and the EAC form.
  • ➢   Request for Exhibition Giveaway/Catering Approval Form.
  • ➢   Exhibitor Company and/or Product Description for inclusion within the mobile app.
 
 

Housing Details

HOTEL RESERVATIONS
ISHLT has contracted guest room blocks at several hotels within walking distance of the Colorado Convention Center. You will find hotel descriptions and rates at the ISHLT2023 housing webpage.

You must make your hotel reservations via the reservation link provided on the website, which will be available in October. Rooms will be available at the ISHLT rate through 20 March, 2023, subject to availability. Beginning 21 March, all unreserved rooms will be released back to the hotels for public sale.

⚠ SCAM ALERT: The ISHLT website is the only place to book your housing for the ISHLT 2023 Annual Meeting & Scientific Sessions. Contact by any company soliciting as the “official” ISHLT housing company, offering special non-refundable rates at ISHLT conference hotels, and requesting credit card information should be considered a scam. All exhibitors should be aware that no one from ISHLT or ConferenceDirect solicits directly by telephone for hotel bookings or special discounts. ConferenceDirect is the official housing company of the ISHLT 2023 Annual Meeting and Scientific Sessions.

CORPORATE GROUP HOTEL RESERVATIONS
Corporate group blocks may be made by exhibiting companies only. Any request for 10 or more rooms must be submitted in writing to ISHLT Meetings and Industry Partnerships Manager Lisa Collins at lisa.collins@ishlt.org and approved by ISHLT.

Upon approval, a sub-block contract with ISHLT will be required for group reservations of 10 or more rooms. All subsequent contract communications regarding the sub-block contract will be managed by ConferenceDirect on behalf of ISHLT and the group organizer.
 
 

Key Dates

11 NOVEMBER, 2022

  • ➢   Deadline to submit exhibitor application.

DECEMBER 2022

  • ➢   Initial booth assignments made by ISHLT via email to contact listed on application.

JANUARY 2023

  • ➢   Exhibitor Information and Services Manual provided by Freeman.
  • ➢   Official Housing opens to exhibitors.
  • ➢   Registration opens to exhibitors.

15 FEBRUARY, 2023

Deadline to submit:
  • ➢   Booth floor plans and specifications to ISHLT and Freeman for approval for 20’ x 20’ booths or larger.
  • ➢   Submit for approval to Lisa Collins at lisa.collins@ishlt.org.
  • ➢   Advance registration deadline.

30 MARCH, 2023

Deadline to submit:
  • ➢   Freeman service orders discount.
  • ➢   Certificate of Insurance.
  • ➢   Notification of use of Exhibitor Appointed Contractor and the EAC form.
  • ➢   Request for Exhibition Giveaway/Catering Approval Form.
  • ➢   Exhibitor Company and/or Product Description for inclusion within the mobile app.