Education - Joint Symposia



JOINT SYMPOSIA


ISHLT Joint Educational Symposia with Other Organizations

ISHLT conducts joint educational symposia at both the ISHLT Annual Meeting and Scientific Sessions and at the meetings of other, related organizations. Engagement in joint symposia is limited to live (face-to-face) educational activities conducted by non-profit professional medical societies, governmental agencies/regulatory authorities, and non-profit, disease/therapy-oriented membership organizations, including patient organizations, not affiliated with any commercial entity or healthcare provider/organization/institution.

Joint Educational Symposia at the ISHLT Annual Meeting

A Joint Symposium at the ISHLT Annual Meeting is defined as a single session of up to 120 minutes and up to 6 total presenters/chairs whose content is developed by both partnering organizations and which is scheduled to take place as a single session within the ISHLT Annual Meeting.

Engagement in Joint Symposia is limited to live (face-to-face) educational activities conducted by non-profit professional medical societies, governmental agencies/regulatory authorities, and non-profit, disease/therapy-oriented membership organizations, including patient organizations, not affiliated with any commercial entity or healthcare provider/organization/institution.

All Joint Symposia must adhere to the policies outlined in the Policies Governing Joint Symposia at ISHLT Meetings which are provided below.
  1. The decision to submit a Joint Symposium Application to ISHLT for consideration rests with the leadership of the appropriate ISHLT Scientific Council. All Applications to conduct Joint Symposia at the ISHLT Annual Meeting must be completed and submitted to ISHLT by an Officer or the Education Workforce Leader of the sponsoring ISHLT Scientific Council.

    Application for Joint Symposium at ISHLT Annual Meeting (Word Doc)
  2. The deadline for submitting Applications is February 1, 14 months prior to the Annual Meeting for which it is being proposed. A recommendation to the Board regarding approval of the application will be made by the Chair of the Annual Meeting Scientific Program Committee. A decision regarding approval of the application will be made by the ISHLT Board of Directors by March 31.
  3. Prior to submitting the Application, the sponsoring ISHLT Scientific Council must provide a copy of these Policies to the appropriate paid staff member of the partnering organization and secure the verbal agreement of the partnering organization's governing body (i.e, Board of Directors) to adhere to them.
  4. Once the Application is approved by the ISHLT Board, the appropriate paid staff member at each organization will sign an MOU developed by ISHLT outlining the responsibilities and deliverables for each organization. Such MOU may be modified upon request to include the policies of the partnering organization governing Joint Symposia. The MOU must be signed before the selection of symposium chairs, content development committee members, and speakers can begin.
  5. Once the MOU is signed, a complete Proposal for the Joint Symposium must be submitted by the relevant ISHLT Council Education Workforce Leader or Council officer via the online symposium proposal submission system for consideration by the Annual Meeting Scientific Program Committee. The title of the submitted symposium must include the names of both organizations and the words "joint symposium" as follows: "Joint ISHLT/XXX Symposium: Symposium Title".
  6. Final decisions regarding acceptance and scheduling of Joint Symposium proposals will be made by the ISHLT Annual Meeting Scientific Program Committee.
  7. A maximum of 3 Joint Symposia may be scheduled for any one ISHLT Annual Meeting.
  8. A Joint Symposium may consist of up to 2 Chairs (1 from each organization) and up to 6 speakers (3 from each organization). Each chair must also serve as one of the 6 speakers.
  9. 50% of the symposium chairs, program development committee members, and speakers must be selected by the sponsoring ISHLT Scientific Council and must be ISHLT members at the time of selection and at the time of the Joint Symposium.
  10. Symposium chairs, program development committee members, and speakers selected by the partner organization may not be members of ISHLT and must bring content expertise that is not available among the ISHLT membership. This policy will help ensure that Joint Symposia at ISHLT will be of equal or greater value than the ISHLT-generated symposia they will necessarily pre-empt and will not simply add another organization's name to a symposium that could have been put together by ISHLT alone.
  11. Each organization will issue the initial invitations to its selected chairs, program development committee members, and speakers and will explain the compensation associated with their participation. Copies will be sent to both organizations' staff. Each organization will compensate their speakers and chairs however they see fit. Once chairs, program development committee members, and speakers have been confirmed, all subsequent communications and arrangements with those individuals will be handled by ISHLT. Copies will be sent to both organizations’ staff. ISHLT will collect and resolve all conflicts of interest of the chairs, program development committee members, and speakers.
  12. ISHLT will provide complimentary Annual Meeting registration to the speakers and Chair selected by the partner organization. No other compensation will be provided by ISHLT.
  13. Joint Symposia developed for the ISHLT meeting must meet ACCME's standards for educational quality in terms of instructional design, planning, content, and conflict of interest.
  14. No commercial support may be sought or provided for Joint Symposia, nor for any individual speakers/chairs/attendees/planners of Joint Symposia, without prior written agreement between both organizations’ paid staff members. Such agreement may entail the sharing of such support between the organizations.
  15. Joint Symposia may not take place on a day that requires a separate registration fee, and no additional registration fees may be assessed for Joint Symposia or for subsequent online access to the Joint Symposia, unless sold as part of online access to the entire meeting.
  16. All partnering organizations agree to share access to their mailing lists and email lists at no charge and solely for the purpose of promoting the Joint Symposium.
  17. It is often desirable that a Joint Symposium at ISHLT's meeting will be reciprocated by a Joint Symposium at the partner organization's meeting in the same or the following year, subject to the policies and processes of each organization. The decision to communicate to the partner organization ISHLT's interest in partnering on a reciprocal Joint Symposium at the partner organization's future meeting will be made by the ISHLT Board of Directors at the time of the initial approval of the application for a Joint Symposium at the ISHLT meeting.

Joint Educational Symposia at the ISHLT Other Organizations' Meetings
(for Joint Symposia conducted as part of a larger meeting hosted by another organization)

A Joint Symposium at another organization's meeting is defined as a single session of up to 180 minutes and up to 6 presenters/chairs whose content is developed by both partnering organizations and which is scheduled to take place as a single session within a larger meeting conducted by the hosting organization.

Engagement in Joint Symposia is limited to live (face-to-face) educational activities conducted by non-profit professional medical societies, governmental agencies/regulatory authorities, and non-profit, disease/therapy-oriented membership organizations, including patient organizations, not affiliated with any commercial entity or healthcare provider/organization/institution.

All Joint Symposia must adhere to the policies outlined in the Policies Governing Joint Symposia at Other Organizations' Meetings and provided below.
  1. The decision to propose a Joint Symposium to the ISHLT Board of Directors for consideration rests with the leadership of the appropriate ISHLT Scientific Council. All Applications to conduct a Joint Symposium at another organization's meeting must be completed and submitted to ISHLT by an Officer or the Education Workforce Leader of the sponsoring ISHLT Scientific Council.

    Application for Joint Educational Session at Another Organization's Meeting (Word Doc)
  2. The deadline for submitting Applications is at least 4 months prior to the date by which the final content, speakers, and chairs must be approved by the proposed Host organization.
  3. Prior to submitting the Application, the sponsoring ISHLT Scientific Council must provide a copy of these Policies to the appropriate paid staff member of the hosting organization and secure the verbal agreement of the hosting organization's governing body (i.e, Board of Directors) to adhere to them.
  4. Once the Application is approved by the ISHLT Board, the appropriate paid staff member at each organization will sign an MOU developed by the host organization outlining the responsibilities and deliverables for each organization. ISHLT's policies regarding Joint Symposia and any such policies of the hosting organization must be incorporated into the MOU. The MOU must be signed before the selection of symposium chairs, program development committee members, and speakers can begin.
  5. The title of the joint symposium must include the names of both organizations and the words "Joint Symposium" as follows: "XXX/ISHLT Joint Symposium: Symposium Title". ISHLT's name may not be used in any other capacity.
  6. Final decisions regarding acceptance and scheduling of Joint Symposium Proposals will be made by the hosting organization's Scientific Program Committee or other appropriate body.
  7. ISHLT will support a maximum of 3 Joint Symposia at other organizations' meeting in any give calendar year.
  8. A Joint Symposium must consist of up to 2 Chairs (1 from each organization) and up to 6 speakers (3 from each organization).  Each Chair must also serve as one of the 6 speakers.
  9. At least 50% of the symposium chairs, program development committee members, and speakers must be selected by the sponsoring ISHLT Scientific Council and must be ISHLT members at the time of selection and at the time of the Joint Symposium.
  10. Symposium chairs, program development committee members, and speakers selected by ISHLT may not be members of the host organization. This policy will help ensure that Joint Symposia at another organization's meeting have sufficient input from ISHLT and do not simply add the ISHLT name to a symposium that the host organization could have organized on its own.
  11. Each organization will issue the initial invitations to its selected chairs, program development committee members, and speakers and will explain the compensation associated with their participation. Copies will be sent to both organizations' staff. Each organization will compensate their speakers and chairs however they see fit*. Once chairs, program development committee members, and speakers have been confirmed, all subsequent communications and arrangements with those individuals will be handled by the host organization. Copies will be sent to both organizations' staff. The host organization will collect and resolve all conflicts of interest of the chairs, program development committee members, and speakers.
  12. The host organization agrees to provide complimentary meeting registration to the speakers and Chair selected by ISHLT.
  13. Joint Symposia developed for another organization's meeting must meet ISHLT's standards for educational quality in terms of instructional design, planning, content, and conflict of interest.
  14. No commercial support may be sought or provided for Joint Symposia, nor for any individual speakers/chairs/attendees/planners of Joint Symposia, without prior written agreement between both organizations' paid staff members. Such agreement may entail the sharing of such support between the organizations.
  15. Joint Symposia may not take place on a day that requires a separate registration fee, and no additional registration fees may be assessed for Joint Symposia or for subsequent online access to the Joint Symposia, unless sold as part of online access to the entire meeting.
  16. All partnering organizations agree to share access to their mailing lists and email lists at no charge and solely for the purpose of promoting the Joint Symposium.
  17. It is often desirable that a Joint Symposium at another organization's meeting will be reciprocated by a Joint Symposium at ISHLT's meeting in the same or the following year, subject to approval by each organization. The decision to invite the partner organization to host a reciprocal Joint Symposium at a future ISHLT Annual Meeting will be made by the ISHLT Board of Directors at the time of the initial approval of the application for a Joint Symposium at the partner organization's meeting.
  18. *In cases where the ISHLT Board determines that an invitation will not be extended for a reciprocal Joint Symposium at a future ISHLT Annual Meeting, the compensation of all speakers and chairs, including those selected by ISHLT, will rest with the host organization, unless the ISHLT Board specifically agrees to pay for the ISHLT speakers/chairs.
  19. Final Joint Symposia, including schedule, content, presenters, and chairs, must be approved by the sponsoring ISHLT Scientific Council.


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